Roles & Permissions in Trackler
With Roles & Permissions in Trackler, you control exactly what users can — and cannot — do in your workspace. This way, each person only gets access to what they need — no more, no less.
You’ll find this under:
Settings → Roles & Permissions
What is a role?
A role is a collection of permissions. You assign a role to a user, and based on that role, they’ll gain access to specific parts of Trackler.
Example roles:
Super Admin – full access to all settings
Coach – access to Tracks and reports
Light user – limited access (e.g. view-only reports or manage branding)
Setting permissions per role
Click a role to manage its permissions. You can turn each permission on or off. Examples include:
Can manage users – add, update, or remove workspace members
Can manage roles – create and edit user roles
Can manage workspace – access general workspace settings
Can manage branding – change logo and brand colors
Some permissions include more detailed options, such as allowing only color or logo editing.
Adding a new role
Go to Roles & Permissions
Click “Add Role”
Enter a name for the role
Toggle permissions on or off as needed
Save — the role is now available to assign to workspace members
You can edit or delete roles at any time.
Using roles when inviting members
When inviting new members, you can assign a role right away. This ensures they get the correct access from the start — especially helpful when using open invite links or adding team members.