What is a Scheduler?
A Scheduler is your personal booking page. It allows others to schedule appointments with you based on rules you define.
With a Scheduler, you control:
When you are available
How long appointments last
How far in advance bookings are allowed
Whether buffer time is required
Who is allowed to book
What information is shown
Schedulers help automate planning and prevent back-and-forth communication.
Where can you find Schedulers?
Go to Meetings
Click on Schedulers
Here you can:
Create a new Scheduler
Edit existing Schedulers
Share booking links
Manage your scheduling rules
How does a Scheduler work?
Each Scheduler consists of several configuration sections:
General – title, description, location, access, appointment type
Event Description – information included in calendar invitations
Duration & Settings – appointment length and booking limits
Buffer Time – time before or after appointments
Availability – weekly availability settings
Date Exceptions – override availability for specific dates
Booking Fields – define what information bookers must provide
Each section controls a specific part of your booking logic.
Scheduler Settings Explained
Click on a topic below for detailed instructions:
When should you use multiple Schedulers?
You can create multiple Schedulers if you offer different types of appointments, for example:
Intake sessions
Coaching sessions
Follow-ups
Strategy calls
Online vs. in-person meetings
Each Scheduler can have its own rules, duration, visibility, and availability.
Who can book a Scheduler?
Depending on your Public Access setting:
Anyone with the link can book
Only authenticated Trackler users can book
This allows you to keep some Schedulers private while sharing others publicly.
Best Practice Tips
Use clear titles to avoid confusion
Add detailed descriptions to reduce no-shows
Use buffer time to prevent back-to-back overload
Test your booking page before sharing the link
Use appointment types for better reporting
Schedulers give you full control over your planning while keeping the booking process simple for others.